ET-IM-15 (2022-Mar-31) Meeting notes

Date

Mar 31, 2022

Participants

@David Berry (DB)
@Ge Peng (Unlicensed) (GP)
@William J Wright (Unlicensed) (WW)
@Xiaoxia Chen (XC)
Peng Wang (PW)
Washington Otieno (WO)
@sebbari (RS)

Apologies

Axel Andersson (AA)
Tim Boyer (TB)

Agenda

Update on INFCOM deadlines (David)
Some of the implications for ET-IM from review of WMO No 1131 (CDMS Specifications) (William)
Possible one-day in-person team meeting before/after ET-DRC face-to-face meeting at Geneva (Tues Sept 27 - Thurs Sept 29, 2022)?
Update on reviews received (Peng/David)
Discuss approaches for addressing/capturing major comments and suggestions (Team)
- Good amount of comments to address. How to divide the workload? By section (section lead with team support member)?
  - major comments and responses need to be captured in the Table of Review Comments and Author Observations file
- Need a single master version for us to work on together. Which platform should we use? (Please click on the link below and open the file and see if you can work with it - commenting or editing the file.)
  - David’s copy - WMO drive
  - Peng’s copy - Google Drive
Other item?
Next meeting?

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
	INFCOM deadlines and update		Summary: INFCOM 24 - 28th October Deadline for documents to be submitted TBC (expected to be 29th July or earlier). Information papers can be submitted later. At the INFCOM management group meeting it was agreed to include the guide as a chapter in the WIS Guide. Questions: GP: Does the glossary need to be ready by the same deadline? DB: Yes, all the documentation for INFCOM needs to be ready. WW: within WMO-No. 49 the climate section is being rewritten and this includes definitions (related to climate data) that may be relevant to the guide. Action: WW to circulate. Action: DB to update list of WMO publications on confluence
	WMO No. 1131 Review		William Wright noted that he was leading a review and update to the WMO Climate Data Management System specification (WMO-No. 1131). Whilst there are many areas out of date within the document there are other sections that may be relevant to the new guide, especially chapter 5 on data management and chapter 8 on data delivery services. Examples sections include: Mapping and web services, symbology (see https://www.ogc.org/standards/se ). Geosychonisation Making sure users have access to most up to date data Quality classification and monitoring, network monitoring Coding - during another meeting (on WWR) it was recognised that in all various standard WMO messages one of the major problems is that there are many formatting errors when submitting the codes. Status logs for ingests, flagging when data not received etc. WW noted that there should be a push in guidelines to document the need to automate the encoding of data to minimise errors. One topic that we may need to cover in the guide is the hardware/infrastructure lifecycle in addition to the information lifecycle. One solution would be to flag the need to be aware of the issue and to refer to other documents.
	Update on reviews received		GP/DB: updated the team on reviews received. External to the Team, reviews were received from: Tom Kralidis (ET-Metadata) Tommaso Abrate (JET-HYDMON) Johanna Korhonen (JET-HYDMON) Dennis Stuber (ET-DRC) Kevin O’Brien (GOOS OCG) Robert Dunn (ET-DRC) Gerald Fletzer (ET-AC) Reviews all collated to a single document, available from sharepoint (DB) and google (GP). The original submissions have also been placed in the google drive for reference alongside an xls document to track the responses. https://drive.google.com/drive/folders/1HvdMVdzdgvjV6LJuSh4nZXv--hcOcmDT Guide_to_information_management_draft_v0.1_consolidated_reviews.docx
	Approaches to addressing / capturing reviews		In order to manage and track reviews the comments will be copied to the xlsx document (action DB). Individuals nominated / assigned to lead the response on different chapters: Chapter 1 - Introduction (DB/GP) Chapter 2 - Definitions (GP/XC) Chapter 3 - IM principles (RS/WW) Chapter 4 - IM lifecycle (WW/RS) Chapter 5 - Other considerations (HH) Chapter 6 - Summary and conclusions (WW) Action All / leads identified: Review and edit chapters, recording changes in tracking worksheet. (Changes should be made to onedrive / sharepoint version if possible). Guide_to_information_management_draft_v0.1_consolidated_reviews.docx As part of the discussion on the draft WO noted the importance of maintaining consistency within the guide but also with the other WMO publications. DB noted the need to include the guide in the WMO WIS Guide. DB agreed to circulate the current version of the WIS Guide for members of the team to familiarise themselves with the content. Action DB to share current version of WIS Guide. DB also agreed to add the skeleton structure form the WIS guide to the current draft.
	Other items		GP: The ET-DRC are having an in person meeting in Geneva 27th - 29th September. There is cross over between the ET-DRC and ET-IM membership, would it be worth having an in-person meeting of the ET-IM the same week? Action: DB to look into the possibility of this. During discussion of INFCOM the future of the ET-IM was raised. DB noted he was unsure and would check.
	Next meeting		April 28, 2022

Action items

@William J Wright (Unlicensed) to circulate draft of WMO-No. 49

@David Berry to update table of useful WMO documents on the Confluence site.

@David Berry extract reviewer comments to xls for tracking and share with Team.

All: review and address reviewer comments in consolidate draft.

@David Berry Share current version of WIS Guide and add chapter headings to draft.

@David Berry discuss whether WMO could support an in person meeting of the ET-IM before or following the ET-DRC meeting.

@David Berry check status of ET-IM following INFCOM-2.