ET-IM-6 (2021-May-12) Meeting notes

1

Hassan

Hassan drafted the structure of the document: Guidance on IM document architecture

This meeting is to validate the document structure

• Timeline: to provide the document by the end of June, 2021

• Introduction/About Information management/Intended audience/Definitions and types of information/IM principles/Information life cycle/IM and technologies/…

• William

  • WHat do you see the chapters that contain most of the information

• Enrico

  • Too many items: Introduction include: About information management, purpose and scope, intended audience, which can be reorganized under Introduction

  • As a user, I want to read Standards and best practices, could be together with information life cycle

  • Principles, Philosophy perspective, life cycle: method

  • More prone to include Standards and Best Practices into either IM Principles or Information life cycle??

• Hassan

  • Take all activities into account, not just climate or specific areas.

  • Or do we need a small document?

• Peng

  • agree: Sub-groups reorganization

• Axel

  • This document should be very basic

  • Types of information: should be generic

  • Choose either IM principles or Information life cycle is good

  • Are there any documents for climate data management

2

William

1. William presented the proposal of the document structure

• Introduction

• Purpose and scope of the guidance

• Intended audience

• Summary

• Principles overview

  • Principle 1

  • Principle 2

  • …

  • Principle 8

• Appendices

2. UK provides a document for reference regarding the principles (File Folder )

• (Information is a valued assest; information is managed; information is fit for purpose; standardised and linkable; re usesd, public information is published; Citizens and businsesses can access

Hassan: cannot follow exactly the document

Enrico: we need the time to digest the document, which could be discussed in next meeting

Peng: Any WMO Principles for reference? (Enrico: it doesn’t exist now; will upload the document)

William: terms of metadata/retention…

examples of best practice (from UK, Australia)

Enrico: show how to use the confluence to upload the document in the File Folder

3

Q&A